• Physical, Occupational, Speech, Music, Behavioral, Recreational, Massage and Art Therapy Software for Home Health and HBCS Waivers.
    Manage and grow your business to the next level !
    A simple, intuitive and highly collaborative web-based software solution designed to manage, control and provide clinical documentation for physical therapy contractors (PT, OT and SLP) and now Music Therapy. Operational tasks are seamlessly automated; from patient referral to payroll and billing.

Welcome to HomeHealthSoft

A robust web-based Clinical Documentation and Management Therapy Management software for Home Health and HBCS Waivers. Disciplines included are; Physical, Occupational, Speech, Music, Behavioral, Recreational, Massage, Art, Aquatics, etc. The unique collaborative nature of the application is designed to significantly increase productivity, communication and satisfaction level of your agencies, clinicians and staff members.

The system allows you and your clinicians to connect to all your agencies using one single user-login. This feature is extremely beneficial, as it allows managers and decision makers to have full visibility, real time access to any information and complete control of all the operations of the company at their finder tips.

We invite you to try our solution. We are confident that you will appreciate the benefits of our product and hopefully join our community of highly satisfied clients. We provide full customization functionality at no extra cost to you.

Online Therapy Referrals

Receive online therapy referrals directly from agencies into your system. Once you receive the referral, use google maps utilities built into the system to assign clinicians to a patient based on distance, workload or other criteria. Receive instant notifications when a referral has been updated by the agency.

Patient Scheduling

Easily schedule patient/clinicians visits with a few clicks. Create events, doctor orders, comm notes, evaluation, visits, missed visits, supervisions, etc, directly into the patient’s calendar. Visits from all disciplines can be seen at a glance. Also receive alerts due to 30 day re-evaluations.

Internal Email

Internal messages can be sent among the patient’s team members, case manager or any other authorized users including those of the agency. Some internal emails are automatically generated for certain events, such as, alerting clinician of a new patient or alerting when a note is returned from the agency. Messages can optionally be sent to user personal email, via preferences.

Communication Notes

Send Interdisciplinary Communication notes similarly to internal messages. Because comm notes are clinical in nature, they do require the creation of an electronic signature. Communications notes are reflected in the patients calendar for easier reference.

Clinical Documentation

Our clinical forms are simple, short and yet comprehensive. Entering any clinical note into the system is very simple and efficient. Templates can be created to facilitate the entry of commonly used treatment types.  All clinical documentation can be exported to PDF format and can be automatically emailed to the agency in conjunction with invoices.

A fully integrated system

Clinicians and managers can login into a single system and have access to patients from all agencies. If an agency sends patients referrals by fax, the referral can be entered by the contractor in lieu of the agency. After evaluations and notes are approved by the contractor, they become automatically available for payroll and billing. In addition, they can be reviewed by the agency and electronically return to the contractor for correction.

My Calendar

Allows clinicians, schedulers and managers to see individual’s workload and visits status (scheduled, in progress, approved, returned, etc) of clinicians. Clinicians can see/work with patients from other contractors as well, making it ideal for clinicians that work with more than one contractor.

Clinician Credentials

Clinicians have a centralized repository to maintain and easily scan and upload their credentials. Clinician credentials at this point become readily available to contractors and agencies for compliance, audit or other purposes. Alerts are also sent to clinicians and contractors when credentials are expired or about to be expired.


A flexible payroll system that allows you to set-up special payroll rates at different levels; standard, by user and by patient. After clinical notes are approved, they automatically become available for payroll processing making payroll a one click activity.


Similar to Payroll, ability to set-up different types of billing rates. Once the note is completed and approved, it instantly becomes available for billing, making the process very simple and streamlined. Invoices can be sent to multiple users or departments. Special instructions, notes and emails to the agencies can be easily tracked.

For Music and other special therapy providers (Behavioral, Recreational, Massage, Art, Aquatic, etc) – most Medicaid waiver programs are available for Texas and Colorado. Other States are in the process of being implemented at the moment.

Use Google maps utilities built into the system to assign clinicians to a patient based on distance or workload!  

HomeHealthSoft is a powerful application, designed from the ground up by a team of seasoned professionals, with ample experience in the IT and Home Health industry

Main characteristics 

  • Comprehensive: Intelligent workflows that automate most activities and provide excellent management support.
  • Collaborative: Excels in effective communications.
  • Efficient: Highly automated and simplified user interface.
  • Unlimited free training and support.
  • Reasonably priced; starting at $90/mo for solo user.
  • Flexible tiered pricing depending on your census
  • Develop your ad-hoc requirements at no additional cost.
  • Fast, scalable and reliable with 99.8% uptime & HIPAA Compliant.
  • Mobile device friendly; tables and smart phones. Captures patient’s electronic signatures.

For Music and other Special or Alternate Therapy providers, such as, Behavioral, Recreational, Massage, Art, Aquatic, etc., most Medicaid waiver programs are available for Texas and Colorado. Other States are in the process of being implemented at this time.

If you are not using a therapy software of your own, it may not be in your best interest…

Many therapy contractors are faced with the “need” to use “the agency’s software” in order to maintain a good relationship with the agency. Although this might be a natural or maybe the only alternative at first, you may or may not realize that this strategy will only hinge your ability to grow, but it could potentially destroy you in the long term.  We’ve seen it happen quite often.

Provided, you may have your own valid reasons to not embark on implementing your own software, however, the “price alone” should not be one of them. Our clients on average experience a reduction of about 30-40% in salaries for their staff. The reduction of only one person can offset the cost of the software 3 to 4 times fold. Freed up resources can help grow the company focusing in other areas, marketing and customer relationships.

Using the agency’s software should only be a short term solution. It is in your best interest to use your own software … any software …only that can bring free time in your hands and literally run a very smooth and efficient operation.

Clinicians become much more productive and satisfied when they have the ability to connect to a single login to manage their patients, schedules, comm notes, doctor orders, etc. , while allowing the therapy company the ability to have full control over their operations, as well as, have instant access to any piece of information from anywhere at any time. 

We develop ad-hoc functionality for your company at no extra cost

We are a unique company is many ways and one of the ways that we differentiate from the rest,  is our ability to develop enhancements or ad-hoc functionality for our clients at no extra cost to them. The reason behind this concept is that, more benefits are introduced to the system on a frequent regular basis, keeping in mind that an idea or enhancement for a particular client, will help the entire community. If you want an exclusive implementation for your organization only (for strategic or competitive reasons), we can provide that as well (depending on the size of the request, it may have a one time cost associated to it). At the end, the more feedback we receive from our clients, the better our product becomes. We are confident that we are in a position to address most of your most painful frustrations, while at the same time make your organization more successful and ultimately, improve your bottom line.

We become fully engaged in your transition and implementation

We work with you, provide you all the training and support you need to become fully operational at no additional cost to you. The idea is to set up a pilot project with a few users and one or two agencies, in such way that there is no impact to your current operations and normal activities. If you are currently using another software, we give up to 6 months to convert over, at no additional cost.

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